Data Consolidation and Migration to SharePoint Online

Matt Phillips By Matt Phillips • October 22, 2020

Client Name: Blue Marine Foundation
Industry Sector: Not for Profit
Locations: London with Global Workforce
Contact: Michaela Moran
Job Title: Office Manager
Date: July 2019

Client Background:
Blue Marine Foundation (BLUE) fills a niche in the NGO world, enabling marine conservation to happen fast and effectively. What differentiates the organisation is that they are well connected and determined. They seize opportunities as they arise and get things done. They forge new partnerships and challenge the status quo.

BLUE works using a combination of top-down intervention to improve governance of our seas and bottom-up project delivery to help local communities who are at the front line of ocean conservation. Their operations, team and focus span the globe.

Overview:
BLUE wanted a cost effective, unified platform for collaboration and communication that was secure with internal staff and consultants across the world. Their office devices were running slowly because a Dropbox client was constantly syncing all the changes; this resulted in data being stored in multiple locations, including Dropbox, personal Google Drives, iTunes and on local hard drives. They wanted to work with a provider with a proven track record to handle the transition.

IT Champion were asked to propose a suitable solution that would enable BLUE to amalgamate and consolidate their data into one location that could provide easy access to their staff and consultants, with increased data security and high availability. After reviewing several different options, IT Champion recommended that BLUE move all their data to SharePoint Online in the cloud. The most complicated elements of the project were the migration of data from multiple sources into SharePoint and retaining an information architecture that staff had been accustomed to.

Description:
Shaun Gould, Senior SharePoint Consultant and Anthony Challice, Cloud and Infrastructure Director at IT Champion planned and delivered the entire project. Key elements of the project included:

  • Migrate all BLUE’s data from Dropbox, Google Drive, iTunes and local hard drives to Microsoft SharePoint Online
  • Design and build a highly visual and branded Intranet for personnel to collaborate
  • Create a directory for files and business assets to be easily accessible to roaming mobile users all over the world
  • Enable Multi Factor Authentication for additional data security

Following the project’s completion, all BLUE personnel can now work more effectively and flexibly because SharePoint provides a single web-based portal to access the organisation’s data. Replacing the disparate way that data was stored has increased data integrity and security while simplifying information management. BLUE’s global workforce can now access their data securely from anywhere on the planet with an Internet connection.

Comments:
“IT Champion have been very customer centric throughout the project. Shaun spoke with me regularly and quickly identified our needs and possible solutions. Shaun worked with team members at every level and had incredible amounts of patience when helping us to migrate our files from personal accounts and storage systems. Shaun even set up a separate account for archived data and kindly migrated everything for us. Additionally, having SharePoint and IT support managed by IT Champion helps to ensure seamless working.”
Michaela Moran - Office Manager

Further Information:
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